Discipline & dismissal (pack)

Range of documents, forms, templates and advice to help employers get the disciplinary and dimissal process right

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This pack contains a range of letters for employers to use when dealing with employment disciplinary matters. The pack includes a range of letters including Employee disciplinary appeal hearing letter, Employee disciplinary appeal hearing letter, Employee disciplinary meeting letter, Employee disciplinary meeting outcome letter, Employee dismissal letter after previous disciplinary action and an appeal hearing, Employee dismissal letter following previous disciplinary action, Employee dismissal letter for gross misconduct, Employee dismissal letter for gross misconduct after an appeal hearing, Employee formal appeal hearing outcome letter and an Employee suspension letter pending investigations of allegations. See the individual information associated with each document in this pack for a full description of their use.

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  • Employee disciplinary appeal hearing letter
    This document creates a letter to an employee asking him or her to attend a formal disciplinary appeal meeting after the employee has appealed a decision taken at a disciplinary meeting to take disciplinary action against him or her. It is designed for general use. The employee is invited to attend the appeal meeting to reconsider or review the allegations made against the employee and/or the disciplinary action taken.
  • Employee disciplinary meeting letter
    Use this document to create a letter to an employee asking them to attend a formal disciplinary meeting. The letter is designed for general use. At the meeting the employee will be able to explain his or her conduct. After the meeting you should formally notify the employee of the decision that was made.
  • Employee disciplinary meeting outcome letter
    Use this document to create a letter to notify your employee of the outcome of a disciplinary meeting. The decision can be that no disciplinary action be taken, or that an oral warning be given, or that a written warning or a final written warning be given. If the decision of the disciplinary meeting was to dismiss the employee following repeated disciplinary action, then you should use the Rapidocs document 'Employee dismissal letter following previous disciplinary action' rather than this document. If the decision is to summarily dismiss the employee on account of their gross misconduct, you should use the Rapidocs document 'Employee dismissal letter for gross misconduct'.
  • Employee dismissal letter after previous disciplinary action and an appeal hearing
    Use this letter to dismiss an employee after he/she has appealed a decision to dismiss made at a disciplinary meeting, but the decision following the appeal hearing is still to dismiss. If the decision after the appeal hearing is not to dismiss, use our document ‘Employee formal appeal hearing letter’ instead of this one. If the decision following this meeting is to summarily dismiss on account of their gross misconduct, you will have to use our document 'Employee dismissal letter for gross misconduct after an appeal hearing'. Please note that in order to use this letter, the employee must have been the subject of repeated disciplinary action due to their poor performance and/or professional misconduct and must have been dismissed using a valid disciplinary and dismissal procedure.
  • Employee dismissal letter following previous disciplinary action
    Use this document to create a dismissal letter to an employee following previous disciplinary action and a final disciplinary meeting. This letter is the final step in the disciplinary process where the employee has previously been given at least two written warnings and has had previous meetings to discuss the matter and to give excuses and reasons. If, on the other hand, you are summarily dismissing on account of gross misconduct, you should use the 'Employee dismissal letter for gross misconduct' document instead of this one.
  • Employee dismissal letter for gross misconduct
    In cases where an employer needs to immediately dismiss an employee on account of gross misconduct, this letter should be used. Gross misconduct might include such actions as physical violence, extremely serious insubordination, or serious incapacity through an excess of alcohol or drugs. This letter must be used in accordance with a valid disciplinary and dismissal procedure.
  • Employee dismissal letter for gross misconduct after an appeal hearing
    This letter should be used when an employee has appealed a decision to dismiss on account of gross misconduct and the decision of the meeting is still to dismiss. At this appeal hearing the employee should have been given the opportunity to explain his/her conduct and why the disciplinary action taken should not have been implemented. Please note that if the employee has been successful in appealing against a dismissal, you should use our 'Employee formal appeal hearing letter' instead of this letter to formally notify the employee of the result of the appeal hearing. If the decision following this meeting is to dismiss but not on account of gross misconduct, you will have to use our document 'Employee dismissal letter after previous disciplinary action and an appeal hearing', rather than this one.
  • Employee formal appeal hearing outcome letter
    Use this document to send a letter to your employee following a formal appeal hearing. The letter will inform them of the outcome of the meeting, which can include that no disciplinary action be taken, that your employee receive an oral warning, a written warning or a final written warning. If the decision following this meeting is to dismiss, you will have to use the 'Employee dismissal letter after previous disciplinary action and an appeal hearing' document, rather than this one. If the decision following this meeting is to summarily dismiss on account of their gross misconduct, you will have to use the 'Employee dismissal letter for gross misconduct after an appeal hearing' document.
  • Employee suspension letter pending investigations of allegations
    Use this letter to formally suspend an employee while you conduct an investigation into allegations made against him or her. It is designed to temporarily remove an employee from his or her post when that employee's continued presence in the workplace may involve risk, danger or embarrassment or may be prejudicial to good discipline. Note that suspension is not a punishment and, as such, there should be no loss of normal pay or pension entitlement.
  • Settlement agreement
    If an employer and employee are in dispute then they may formally settle that dispute by entering into a legally binding contract called a settlement agreement (previously known as a compromise agreement). A settlement agreement can be used to settle any disputes which would otherwise have to be settled by the employment tribunal or court. A settlement agreement will usually provide an employee with compensation. In return, the employee will agree not to pursue any legal claim that he or she may have against the employer (as well as agreeing to any further conditions that the employer may impose). This document is suitable for use in the UK only.

Useful information

How does Employment Law affect my business?

Employment law is designed to protect the rights of the employee and covers almost all aspects of the employer/employee relationship.

What are the procedures for disciplining employees?

There are a number of steps required for the compliant disciplining of employees, which all employers should adhere to if they are to avoid potentially expensive lawsuits.

When should a settlement agreement be considered?

A 'Settlement agreement' (formerly known as a 'Compromise agreement') can be used to settle a dispute between an employer and employee and to terminate an employment contract.

With the Discipline and dismissal pack, you can:

  • Arrange and report the outcome of a disciplinary hearing
  • Create dismissal letters
  • Create a Settlement agreement

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