Law guide: Employment

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Induction of a new employee

Induction of a new employee

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Employee induction

To help new employees adapt themselves as quickly as possible to your company, a brief induction training programme is useful. Its purpose is to provide basic information about the company and the job. Some of the following may be relevant:

  • Location of toilets and clothes lockers
  • Safety rules
  • Protective clothing issue
  • Canteen
  • Payment of wages
  • Bonus system
  • Trade union arrangements
  • Introduction to supervisor and department

At this stage you should ensure that the new employee understands the terms and conditions of employment as set out in the written statement, the company's rules and the procedures used for dealing with disciplinary matters and grievances. You may find it helpful to produce a brief description of the job and responsibilities you expect the employee to perform, in addition to the written statement of terms and conditions. This helps the new employee to know exactly what is expected of him/her, and rules out the possibility of a claim at a later stage that he/she did not know the company's rules and procedures.

Personnel records

Once an employee has been engaged, open a personnel file and keep on file the job application form, job description, a personnel record card and all correspondence with the individual relating to his/her employment.

Please note that as soon as you begin storing information in personal records, this information falls under the Data Protection Act. Under this act, you, as an employer, have certain obligations in the collection of this data. See the Information Commissioner's Office (ICO) or the Scottish Information Commissioner's website for more information by clicking on one of the links below.

Data Protection Act from the ICO

Scottish Information Commissioner